Legal Secretary - Appellate 66097 Job at R.L. Barclay & Associates, Houston, TX

c1VGSWV5R2xtU2JhbjJFdmZ3NlVjd1pBUkE9PQ==
  • R.L. Barclay & Associates
  • Houston, TX

Job Description

Our client, a growing Houston area law firm, is looking to hire an experienced Appellate Legal Assistant to join their team on a permanent/direct hire basis.

The candidate for this position will be successful if they can execute various secretarial duties of a confidential nature. These tasks will include working with attorneys, paralegals and other members of the firm with a series of administrative functions. Therefore, the candidate will have to have effective time management and organizational skills coupled with the ability to be detail-oriented.

Responsibilities

  • Knowledge of litigation (e-filings), trial procedures, and federal and state court procedures and rules.
  • Must know Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
  • Prepare pleadings and discovery documents for filing and service.
  • Schedule depositions with attorneys, clients, witnesses, and court reporters.
  • Schedule conference calls and on-site/off-site meetings.
  • Arrange and coordinate travel arrangements.
  • Calendar depositions, hearings, trials, and all associated dates.
  • Manage Outlook calendar of all appointments, conferences, and meetings.
  • Open new matters, run conflict checks for the partner’s review, and prepare engagement letters.
  • Document management and organization, saving documents and emails to a document management system.
  • Become familiar with court rules and filing procedures.
  • Prepare cover letters for attorney bills.
  • Submit the attorney's expense reports.
  • Submit new client matter forms to accounting/
  • Assist layers with collections and A/R.
  • Prepare binders for attorneys as requested.
  • Manage bills for third-party vendors, process check requests, and follow up with accounting.
  • Perform other duties as assigned by the Firm Administrator.

Qualifications

  • 3 or more years of related experience in appellate law required.
  • Proven aptitude for learning new software applications.
  • Experience with electronic and court filing procedures in other states is a plus.
  • Experience with NetDocs documents management system is a plus.
  • Must know Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
  • Willingness to assist others when needed is a must.
  • Self-starter & Independent Worker: Take initiative and work autonomously, confidently handling complex tasks and competing priorities.
  • Pressure-Proof Performer: Remain calm, flexible, and proactive when working under pressure, offering creative solutions, and maintaining efficiency in any situation.

Benefits

  • Health Benefits (employer-paid options available)
  • STD & LTD
  • Life & ADD
  • 401K Profit Sharing Plan
  • 120 Hours of PTO
  • 11 Holidays
  • Yearly Bonus
  • Remote Day - 1 day per week after 90 days of employment.
  • Free Parking

Job Tags

Permanent employment, Work at office, Flexible hours, 1 day per week,

Similar Jobs

codeCampus

Lead Instructor - Ventura Job at codeCampus

 ...digital art, computer science, engineering, and robotics?(NO CODING EXPERIENCE NECESSARY. We will train you!) About codeCampus...  ...About the role codeCampus is seeking to hire and train a Lead Instructor in the Ventura area for the current school year. As a Lead... 

Jay Hurt Hub @ Davidson College

Vibe Coding Online edX Course Instructor Job at Jay Hurt Hub @ Davidson College

 ...We are embarking on the production of a new course titled 'Vibe Coding: Building Apps & Websites with No Code' which will teach the...  ...and apps. The Opportunity DavidsonX seeks an exceptional instructor to develop and create an engaging 4-week Vibe Coding course. This... 

Republic Airways, Inc.

Flight Attendant Job at Republic Airways, Inc.

 ...Job Category Flight Attendant POSITION PURPOSE Ensures the safety and comfort of passengers in accordance with FAA and Inflight...  ...industry. Its an exciting time to be part of our Company, from corporate positions to the flight deck. No matter your role, your... 

Travelers

Legal Intern Job at Travelers

 ...petitions, TN, or Forms I-983/STEM OPT, for this role. The Legal Summer Associate will be responsible for providing legal research,...  ...substantive feedback on all assignments. This is a temporary summer internship position that runs for a ten to twelve week period... 

Alstom

Industrial Engineering Intern (Summer 2026) Job at Alstom

 ...customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues...  ..., such as: Computer Science Engineering Transportation & Logistics Finance...  ...creating an inclusive workplace for everyone. Job Type:Internship/Apprenticeship...