Construction Billing Specialist Job at Essel, Walnut Creek, CA

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  • Essel
  • Walnut Creek, CA

Job Description

Essential Duties:

  • Set up new projects in Spectrum, HeavyJobs, and Nice Touch.
  • Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum.
  • Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS.
  • Review all project specific subcontracts and PO’s for accuracy.
  • Understand Preliminary Lien and Release procedures.
  • Produce monthly Customer Billings.
  • Track and provide Project Manager with pending Change Order issues.
  • Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval.
  • Review and forward Subcontractor Extra Work/Time & Material invoices.
  • Aggressively pursue past due Accounts Receivable on projects.
  • Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis.
  • Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.).

Requirements

Work Experience:

Minimum 3 years of Construction Administration experience including Accounts Receivables and project-based billings.

Proficiency:

  • Microsoft Word
  • Microsoft Excel
  • Microsoft Outlook
  • 10 Key Touch
  • Must have strong verbal and written communication skills
  • Spectrum (Desired)
  • Heavy Jobs (Desired)

Education:

BA degree in Accounting or Business Administration (desired)

Benefits

  • Health Care Plan (Medical, Dental & Vision)
  • Retirement Plan (401k, IRA)
  • Life Insurance (Basic, Voluntary & AD&D)
  • Paid Time Off (Vacation, Sick & Public Holidays)

Job Tags

Full time, Work experience placement, For subcontractor,

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